Executive Assistant

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our region’s President.

We are looking for someone who can contribute to the efficiency of our business by providing personalized and timely support to the President’s office. The responsibilities include managing calendars, making travel arrangements, Making and managing agendas, Taking Minutes and following up on actions, preparing expense reports, etc. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.

Responsibilities:

  • Manage executives’ calendars and set up meetings
  • Make travel and accommodation arrangements
  • Act as the point of contact among executives, employees, customers, and other external partners
  • Manage information flow in a timely and accurate manner
  • Format information for internal and external communication – memos, emails, presentations, reports
  • Take minutes during meetings
  • Make, manage and follow up on the day to day To do list
  • Screen and direct phone calls and distribute correspondence
  • Organize and maintain the office filing system

Qualifications:

  • Undergraduate degree in any stream
  • Work experience as an Executive Assistant/ Personal Assistant with Sr. Exec
  • Outstanding organizational and time management skills
  • Discretion and confidentiality
  • Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
  • Excellent verbal and written communications skills
  • Excellent MS Office knowledge

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